The New I-9 Form – Here’s What You Need to Know for 2020

Get the latest on the newly released version of the I-9 Form

The release of the 2020 W-4 Form caused a lot of panic in the HR world – and just when people were feeling a little better with the new IRS process, the latest version of the USCIS I-9 Form is released.

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But don’t panic GoCo’s got you covered. 

The New 2020 I-9 Form – Here’s What You Need to Know

The United States Citizenship and Immigration Services (USCIS) published a new version of Form I-9, Employment Eligibility Verification, on January 31st, 2020. 

The new form is available to download on the USCIS website and is dated 10/21/2019. The USCIS advises employers to start using the new form immediately. However, to make sure businesses have the necessary time to make adjustments to their processes, the USCIS is allowing a three-month grace period in which the previous I-9 is still valid.

The previous version of the I-9 (Rev. 07/17/2017 N) will be obsolete after April 30, 2020.

What are the changes made to the new I-9?

The changes made to the form were minor. The USCIS revised the Country of Issuance field in Section 1 and the Issuing Authority field (when selecting a foreign passport) in Section 2 to add Eswatini and Macedonia, North —as the name of these countries have recently changed. Please note that this change is only visible when completing the Form I-9 on a computer.

The form’s instructions were also updated with the following information: 

  • Clarified who can act as an authorized representative on behalf of an employer (page 6),
  • Updated USCIS website addresses (page 14),
  • Provided clarifications on acceptable documents for Form I-9 (pages 7-11)
  • Updated the process for requesting paper Forms I-9 (page 1),
  • Updated the DHS Privacy Notice (page 15)

There’s also a Spanish version of the new I-9 – but this form is only available for use in Puerto Rico. If you, or your employees, need assistance in understanding any of the immigration processes in Spanish, you can visit this USCIS page.

We know staying compliant can be a full-time HR job! So if you’re using an HR Management System, make sure they’ve got you covered with the latest I-9 from now. GoCo can make these changes seamlessly inside the platform, so you have access to the latest forms, stay compliant – and stress-free – all year long!

For more information on the newly released form, you can visit the USCIS I-9 Central Handbook for Employers M-274, and if you still need assistance understanding the new W-4, we’ve got you covered there too! 

If you’re looking for help with streamlining your new-hire paperwork processes, we’d love to help! Schedule a consultation with a GoCo expert and we’ll help you streamline your document workflows. 

Either way… you got this! 

*If you’re looking for more information on the 2020 I-9 Form, check out this article with a complete guide for employers on the new I-9.

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