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Not all electronic signature software are created equal. With tons of e-signature capture solutions popping up on the market, how do you know which one is right for your business? For HR professionals, electronic signature and field capture are crucial for streamlining the onboarding and document management processes for employees. The ability to digitally sign documents, securely store collected information, customize employee documents, and update templates is important for the employee experience. From IP and confidentiality agreements to handbooks and offer letters, the amount of acknowledgements and signatures HR is expected to collect gets out of hand easily, so an HR-friendly E-signature software should be a “need” on your list.
We’ve compiled a list of top HR electronic signature tools you can consider for improving employee experience and compliance. From key features to customer reviews, you can compare and choose which software makes the most sense for your HR department. GoCo is the first choice with these aspects in mind, but check out our full list below:
Website: Visit Goco
G2 Rating: 4.7 (202)
GoCo’s innovative MagicDocs technology changes the way HR manages and tracks
E-signatures and
documents. The ability to “magictize” every document means HR pros can easily insert
and collect
signatures and custom form fields, and report on them. In addition to transforming
documents
into fillable, signable, and reportable forms, you can manage ALL of your HR
functions within
the same platform. So instead of using a standalone e-signature management software
and
integrating or merging information into your HR tools, everything is already baked
into the GoCo
platform. Collecting signatures for offer letters and benefits enrollment? You can
do so in GoCo
and kickstart the onboarding process without needing other 3rd party tools. These
features,
paired with a suite of modern HR tools from embedded payroll to automated workflows,
help
streamline every of the employee experience.
GoCo’s HR Electronic Signature Features:
Website: Visit SignEasy
SignEasy is a good alternative if you are wanting an eSign point-solution for
getting documents
signed across different stages of the employment cycle. With strong security
features, paperless
processes, and compliance support, SignEasy can help HR professionals save time and
keep
document workflows simple.
SignEasy’s HR Electronic Signature Features:
Website: Visit PandaDoc
Coming in bronze is PandaDoc. Similar to SignEasy, PandaDoc is a well known
point-solution for
document management and E-signatures, without additional HR features. The system
helps users
improve the speed and security of online document collection and signature storage.
PandaDoc’s HR Electronic Signature Features:
Website: Visit HelloSign
If you’re looking specifically for an E-Signature API, HelloSign (a Dropbox Company)
may be a
good option to consider. The solution helps streamline sending, printing, signing,
and scanning
of HR documents, and supports faster development time.
HelloSign’s HR Electronic Signature Features:
Website: Visit signNow
With a heavier emphasis on business process automation and document management,
signNow by
airSlate proves to be a strong contender in the E-Signature space as well. HR
managers can
collect data and multiple E-Signatures from job applicants, and store signed
documents in the
cloud for retrieval at any time.
signNow’s HR Electronic Signature Features:
Website: Visit SignRequest
For a secure, no-frills signature point-solution, SignRequest is a good candidate
for your tech
stack. Known for boosting efficiency and facilitating team growth, SignRequest can
help teams
save time and resources with digital signatures.
SignRequest’s HR Electronic Signature Features:
Website: Visit Adobe Sign
A well-known document tool, Adobe Sign can be a powerful tool for fluid E-Signatures
and
paperless document workflows. The tool promotes increased collaboration and
productivity for
businesses by merging PDF documents and collecting data within these documents.
Adobe Sign’s HR Electronic Signature Features:
Website: Visit GetAccept
GetAccept differs from other electronic signature platforms in that it is actually a
Sales
Engagement platform for remote selling. It does, however, offer standalone
E-Signature capture
and storing capabilities, which may be of interest to HR teams.
GetAccept’s HR Electronic Signature Features:
Website: Visit CocoSign
If you’re looking for an easy, quick, and secure way to sign documents, CocoSign is
a good
contender. CocoSign’s E-Signature services make it easy to send documents for
signatures, sign
documents yourself, and sign face-to-face on a tablet or cell phone.
CocoSign’s HR Electronic Signature Features:
Website: Visit DocuSign
Perhaps one of the most well-known solutions out there, DocuSign Agreement Cloud is
a popular
E-Signature solution. Known to help HR connect, automate, and accelerate employee
agreement
processes, this could be a solid standalone solution for your business.
DocuSign’s HR Electronic Signature Features:
Website: Visit eversign
Finally, we have eversign, a solution for securely approving, delivering and signing
documents
online. Though not specific to HR, users can automate documents and E-Signatures
with a high
level of security. This specific solution prides itself in it’s legally binding
signatures and
business agreements.
eversign’s HR Electronic Signature Features:
As a small business, you can’t afford to make costly mistakes around form completion or break compliance legislation with onboarding documents. With hundreds of forms around payroll, benefits administration, onboarding, and employee performance, you’ll want to look into all-in-one HR software to manage E-Signatures. Some common pitfalls we tend to see within SMBs are:
To make the ultimate decision on which platform fits your situation, make sure to keep these in mind:
The number of employees in your organization (A large majority of E-Signature services charge by employee #)
All of the services you are looking for (E-signature/document management, single log-in, benefits administration, onboarding workflows, compliance support, etc.)
Your monthly or yearly budget (Consider your HR budget if you’re looking to move to an all-in-one experience)
E-signature features you’ll need like secure collection, auto-fill, multi-step signing, etc.
Types of integrations you would like
Add-ons to streamline your entire HR workflows
Having these in mind will help guide your research process, and help you identify qualifying software options. HR software like GoCo provides a truly flexible, all-in-one HR platform with not only sophisticated E-Signature tools, but also unique solutions for digital onboarding, workflow management, payroll runs, and updated compliance tasks that likely fall on your plate as well. For the ultimate stress-free electronic signing experience, we recommend taking the all-in-one HR route and making GoCo a multi-purpose digital tool for your organization.
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