11 Best HR Compliance Software in 2023

GoCo is an all-in-one HR platform ideal for streamlining the compliance process by digitally storing and organizing all essential documents for your entire team. Even if you don’t have a dedicated HR professional or department, GoCo’s software is ideal for managing employment eligibility, federal and state tax documents, benefit compliance, ACA compliance, and PTO compliance. Instead of a mere digital file cabinet, though, you’re also able to track and utilize the data collected. This suite of modern HR tools helps companies stay in-line with employment laws and mitigate risks of lawsuits and subsequent bankruptcy.

GoCo’s Key Compliance Management Features:

Digitally collect employment eligibility (I-9) documentation before a new hire even begins
Collect eSignatures and add custom fields on any digital document
Store and file all digital documents for centralized recordkeeping
Automate state & federal tax withholdings
Automatically apply local State laws with intelligent State detection
Streamline form completion with all-digital W-4 form wizard
Strictly adhere to the latest ACA, ERISA, COBRA, HSA, and FSA regulations within GoCo’s benefit feature
See who’s gaining or losing coverage at-a-glance for ACA compliance
Receive recommendations for the most cost-effective filing methods
File directly to the IRS
Quickly and easily implement PTO restrictions
Accurately track time off and keep HR and employees informed of time taken and remaining

With GoCo, HR teams can enjoy effortless compliance. The ability to consolidate document management, digital onboarding, payroll set-up, compliance, and benefits administration in one system means you’re free to focus on higher-value tasks.

If you’re ready for worry-free HR compliance with GoCo’s all-in-one platform, schedule a demo to see why GoCo wins.

OnBlick is a great alternative if you are wanting a HR Compliance point-solution rather than a consolidated HR software. Combining intelligence from regulatory sources for guidance on immigration and HR compliance, OnBlick’s processes can help automate compliance in the onboarding process and H1-B approvals workflow.

OnBlick’s Key Compliance Management Features:

• Complete, update and retain I-9s
• File and track immigration cases
• Complete E-verify processes
• Improve H1-B approvals with insights on Job Titles & Wage Levels from regulatory sources
• Collect digital signatures on documents
• Assign representatives for document verification of remote hires

Pricing: OnBlick does not provide pricing online.

Though OnBlick is a solid solution for HR compliance, particularly when it comes to immigration compliance, users’ chief complaints are around the software’s rigidity and lack of customizability to your own business workflows. With that in mind, the software can still be a great help in reducing noncompliance without the all-in-one HR experience.

Coming in third is Sync Simple -- an employee compliance management software that helps companies of varying sizes tackle HR documents, compliance details, and internal information. Sync Simple is also a standalone software solution, and does not offer other HR functions like benefits administration, payroll, and time management.

Sync Simple’s Key Compliance Management Features:

• Update employee records and files as needed
• Add compliance files and documents to a company-specific library
• Report on the status of documents and compliance tasks real-time
• Automate employee management tasks
• Schedule compliance training sessions

Pricing: Sync Simple Plus starts at $250 for up to 40 employees, and each additional employee over 40 is an extra $3.75 per month. Sync Simple Pro for companies with 50+ employees, requires a custom quote.

Some users claim that Sync Simple’s interface is outdated and a bit buggy, but the overall function for e-File management makes it a solid contender for HR compliance.

If you’re particularly concerned about benefits compliance, EverythingBenefits is a sophisticated solution to consider. A leading provider of end-to-end benefits technology for a variety of business sizes, they offer solutions for benefits enrollment, ACA compliance, COBRA administration and more.

EverythingBenefits’ Key Compliance Management Features:

• Calculate and monitor ACA compliance on a monthly and annual basis
• File required IRS tax forms
• View your entire company’s ACA compliance status
• Run tests before submission and auto-send 1095 forms
• Review employee details and monthly data

Pricing: Pricing is not disclosed on the website -- contact the vendor for more details.

Though EverythingBenefits is an extremely sophisticated solution for benefits enrollment, it’s downside for HR professionals would be it’s capabilities for other types of HR compliance, like payroll and PTO compliance. If you’re looking for a full HR compliance solution, this may not be your best option.

Even so, EverythingBenefits is a reliable compliance tool in the benefits sphere.

Similar to EverythingBenefits, Benefitfocus is a single/standalone feature for everything benefits related, including in-depth benefit compliance. From eligibility and enrollment to data management, this platform is extremely detailed for those looking for benefit-related compliance and regulations.

Benefitfocus’ Key Compliance Management Features:

• Access more than 40 standard benefit reports
• Report on ACA compliance information
• Use a centralized service model for COBRA administration
• Customize benefit reports for your business
• Dedicated support for FSA, HSA and HRA administration

Pricing: Pricing is not provided on the website -- contact the vendor for more details.

Some users find that the vendor feeds and benefits are not easy to set-up, which may make for a steeper learning curve on HR’s part.

Regardless, the tool is a solid alternative if you’re looking to only streamline benefit enrollment.

Equifax Workforce Solutions offers a variety of HR compliance features to help make HR’s job easier. The services and solutions are focused primarily on onboarding document management, including I-9 and W-4 management for a variety of business sizes.

Equifax Workforce Solutions’ Key Compliance Management Features:

• Pre-employment verifications
• I-9 and W-4 document management
• Tax form management for employers
• Securely collect and aggregate data to help meet ACA obligations
• Connect new hire forms and onboarding compliance management

Pricing: Pricing is heavily dependent on which selection of features you utilize -- contact the vendor for more details.

Though Equifax Workforce Solutions offers support with onboarding compliance and benefits compliance, it is not a complete HR solution, which means you’ll still need to manage your own onboarding, benefits enrollment, payroll set-up, and PTO tracking policies on the side, which could lead to disjointed processes. Even so, it still offers a wide range of compliance support for HR documents.

If you’re looking for onboarding compliance management, remote I-9, and automated E-Verify options, you may want to consider WorkBright. Known for streamlining onboarding form collection for remote employees, the solution can be very helpful for staying compliant with ever-changing labor laws

WorkBright’s Key Compliance Management Features:

• Distribute, file, and collect electronic forms from any smart device
• Offer 100% remote Form I-9 capabilities
• Submit E-Verify cases to speed up hiring
• Validate I-9 data as it’s entered to ensure accurate and thorough completion

Pricing: WorkBright starts at $158/mo for business with 100 employees or less, and increases in a tiered model as employee count increases. Actual pricing can fluctuate quite a bit depending on add-ons and exact tiers.

With generally strong features for onboarding compliance, the cons of this platform are its lack of additional features for other parts of the HR compliance process. Since it primarily focuses on onboarding, you will not find the support you need around benefits administration, payroll, PTO, and time-tracking, which often goes hand-in-hand with onboarding.

All in all, the platform offers strong compliance and document management features if you’re looking for an onboarding point-solution.

If you’re looking for a platform that can help ensure global payroll and benefits compliance, consider Remote for the job. Known for its international payroll, benefits, tax and compliance features, the software offers easy self-onboarding, full local compliance, and a global employee API.

Remote’s Key Compliance Management Features:

• Fully managed payroll for global employees
• Manage contractors and employees together
• Securely store employment documents
• Approve payroll, expenses, and time-off with centralized
• Manage location based regulatory changes

Pricing: Pricing ranges widely depending on the tiers of contractor management, employer of record, global payroll, or remote enterprise. Get a quote on the website.

Remote takes compliance a step above point-solutions in that it can help manage benefits, payroll, and some related time-tracking functions. Even so, it lacks on the front of being a standard all-in-one HR platform -- HR must still manage some aspects of onboarding, PTO, time-tracking, and scheduling with an additional platform.

Similar to Remote, Deel is a global payroll, onboarding, and compliance management platform designed to help employers hire anyone in a new country in minutes. Particularly useful for HR teams that need accounting, HR, and legal guidance within onboarding, the software helps streamline the employee hiring process.

Deel’s Key Compliance Management Features:

• Create, send, and sign employment contracts that are compliant with local laws
• Collect tax, permit and compliance documents
• Set-up local payroll for a global team
• Calculate taxes, social contributions, and pensions

Pricing: Pricing starts at $49 per contractor per month, or $500 per employee per month after one free month. Custom pricing is offered for enterprise teams or startups.

Lack of customer support can be an issue for Deel users, which could be problematic especially in times when you need compliance support. Even so, most customers report good experiences with the global payroll software.

Coming in at number ten, Replicon focuses specifically on hassle-free and compliant employee time tracking. If you’re looking for a point solution to help with timesheet capture, accurate timesheet calculations, and billing metrics, this software could be a strong candidate.

Replicon’s Key Compliance Management Features:

• Track project hours for accurate billing
• Manage costing
• Manage and calculate paid time off
• Calculate overtime in accordance with local regulations
• Avoid over/under allocation with configurable reports

Pricing: Pricing varies widely based on product and segment, with the lowest tiers starting at $3 per user per month for expense tracking and increases depending on segment and product.

Replicon gets the job done for compliance related to time-tracking and time off calculations, but unfortunately does not have many features for a complete HR compliance suite. This is still a potentially good, no-frills option to consider for your calculation needs.

For our last compliance software contender we have ComplianceHR, which offers a suite of intelligent compliance applications focused on helping companies address changing law requirements, overtime and more.

ComplianceHR’s Key Compliance Management Features:

• Actionable risk assessments for overtime calculations
• Produce compliant employment applications
• Create compliant employee NDAs for any state
• Access rapid reference tools for paid sick leave
• Guidance on topics like coverage

Pricing: Pricing is not disclosed on the website -- contact the vendor for a quote.

ComplianceHR is a great option if you’re looking for a suite of compliance tools to address various employment laws on the state and federal levels, but it may be costly if compared to a single HR software that streamlines all of the HR workflow while also mitigating compliance risks.