HR Document Management
Revolutionize Document Management
& eSignatures With MagicDocs
Change the way you manage and track documents with GoCo’s proprietary MagicDocs technology. Customize and digitize every document so you can easily insert and collect custom form fields and report on them.
Sending, collecting, and electronically signing HR documents doesn’t have to feel like pulling teeth.
Small businesses should be equipped with the tools they need to go paperless, digitize all their employee documents, stay compliant, and streamline their file management.
Managing, Signing & Organizing Employee Documents Has Never Been Easier
Transform Documents Into Fillable, Signable, Reportable Forms
Say goodbye to spreadsheets and introduce completely digital document management to your team. No more printing, scanning and uploading.
With GoCo’s MagicDocs technology, you can easily digitize any HR document (yes, even Word docs and PDFs). You can create and collect custom fields, easily collect electronic signatures, preview custom documents using “magic” templates, and send secure links to new hires with customized documentation. Never worry about managing signatures for things like IP/Confidentiality, handbooks, or parking agreements ever again.
Auto-fill Document Fields With Data Stored in GoCo
Your days of manual, repeated data entry into your HR documents are over. With GoCo, automatically populate stored data on all future relevant documents—without lifting a finger. For example, when you send an offer letter, it can automatically pull in data like contact info, salary, title, manager, and more so you can quickly create and send personalized documents.
Easily Report and Track Documents
Still chasing your employees to complete documents? Not anymore. Now you can view all documents at-a-glance in GoCo, and track completion of documents, document acknowledgements, and even create and report on custom fields. You can also download completed documents in bulk, organized by folder.
Create New Document Templates or Use Default Templates
Need a new HR, payroll, benefits, or compliance document but not sure where to start? GoCo’s robust document templates help you build exactly what you need based on the type of document (from offer letters & contractor agreements to performance reviews & government forms) and the type of document response required (acknowledgement, signature, yes/no).
Plus, get started faster by leveraging embedded AI to draft document templates.
Keep Your Documents Organized & Up To Date
We’ve all been there—seeing people use older versions of an important document. But not anymore. With GoCo, it’s easy to auto-archive older versions of documents like employee handbooks and policy notices and ensure everyone has access to only the latest version. Additionally, you can update offer letters or easily fix mistakes and quickly resend corrected documents.
Never Fall Behind — or Out of Compliance
Have employees that need certifications or credentials? With GoCo, you can easily view and track proof of certifications along with due dates and expirations.
Don’t Just Take Our Word For It
“One thing I’m really enjoying and still finding little nuances of is the MagicDocs. Recently I was able to use the AI feature in GoCo to say, ‘Hey, draft me a letter of employment, and then put in all these fields.’ It auto-filled all the employee’s relevant information, and boom, I had a great letter of employment done in a fraction of the time it would have taken me. And now it's ready as a template for me to use for future employees! So just finding little things that make my life easier has been delightful for me.”
Micah Key
Director of People and Culture at AxisCare
The future of HR document and employee file management is here—and it’s MagicDocs.
Bring your processes to a better future.
It’s Easy to Get Started with GoCo!
Schedule a call with our team to get a personalized demo of the platform.
With GoCo, you don’t do it alone. We’ll guide you through the process and make sure you are set up for success.
With a modern solution and streamlined workflows, you have more time to focus on what matters – your people!
Top-Rated HR Document Management Software
Ease of use and clean look. I'm the administrator for my company's GoCo account and it's super easy to get new employees onboarded and enrolled in benefits. We were using digital e-forms for benefits enrollments and I'm so glad to have an automated system for employees to elect insurance!
Jay G.
I love GoCo, and I adore their customer success team, because they are really who have made the experience all that it is for me.
Renee C.
Every year [during open enrollment], I would have sleepless nights just trying to get people to finish their paperwork on time. With GoCo, the process is just so much easier.
Robin G.
GoCo has really held our hands through everything. We really see GoCo as our partner, not just a service provider.
Darby D.
GoCo has the best service of all the platforms i've worked with in this industry
One Digital
GoCo helped us improve our relationship with our employees because they started to see that we were taking steps to ensure that they were being treated properly, and that they were receiving the attention that they needed.
Erica R.
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FAQs
What is HR document management, and why is it important for businesses?
HR document management refers to the systematic organization, storage, and retrieval of all human resources-related documents within a company. It's crucial for businesses to efficiently manage documents such as employee contracts, resumes, performance evaluations, and more to ensure compliance, streamline processes, and maintain data security.
How can eSignature solutions benefit HR document management?
eSignature solutions revolutionize HR document management by enabling the electronic signing of documents. This eliminates the need for physical paperwork, speeds up document processing times, enhances security, and allows for remote collaboration. With eSignatures, HR departments can efficiently manage onboarding, contracts, policy acknowledgments, and other HR-related documents.
How can HR document management and eSignature solutions streamline remote work processes?
HR document management and eSignature solutions play a crucial role in facilitating remote work by digitizing and automating document-related processes. Remote employees can securely access, sign, and submit documents from anywhere, eliminating the need for physical paperwork and minimizing delays in workflow. This flexibility enhances productivity, collaboration, and compliance with remote work policies and regulations.
What role does version control play in employee file management?
Version control is essential for maintaining the accuracy and integrity of documents in employee file management. It ensures that only the latest version of a document is accessible and eliminates confusion caused by outdated or conflicting versions. With version control features, HR departments can track changes made to documents, revert to previous versions if necessary, and maintain a clear audit trail of document revisions. This enhances document collaboration, reduces errors, and strengthens compliance with document retention policies and regulations.
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